20/10/2026
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๐๐๐๐ ๐๐๐๐ ๐ฃ๐จ๐ข๐ง๐ฌ ๐๐๐ญ๐ก ๐
๐๐๐๐ ๐๐๐ง๐๐ซ๐๐ฅ ๐๐ฌ๐ฌ๐๐ฆ๐๐ฅ๐ฒ
The Bataan Peninsula State University (BPSU) Office of the University Registrar (OUR) participated in the 17th General Assembly of the Federation of School Registrars Association (FOSRA) on October 15โ16, 2026, at the Waterfront Hotel in Cebu City, joining more than 600 registrars from higher education institutions nationwide in advancing digital innovation, regulatory compliance, and professional development in registrarship.
With the theme โ๐๐ถ๐ต๐ถ๐ณ๐ฆ-๐๐ฆ๐ข๐ฅ๐บ ๐๐ฆ๐จ๐ช๐ด๐ต๐ณ๐ข๐ณ๐ด: ๐๐ช๐จ๐ช๐ต๐ข๐ญ ๐๐ฏ๐ฏ๐ฐ๐ท๐ข๐ต๐ช๐ฐ๐ฏ ๐ข๐ฏ๐ฅ ๐๐ญ๐ฐ๐ฃ๐ข๐ญ ๐๐ฐ๐ฎ๐ฑ๐ญ๐ช๐ข๐ฏ๐ค๐ฆโ, the assembly provided a platform for sharing emerging practices, discussing developments in higher education administration, and exploring strategies to strengthen the delivery of academic records and student services.
The BPSU delegation was composed of University Registrar Mr. Ferdinand M. Santos, Associate Registrar Ms. Jasmin A. Gomez, Dinalupihan Campus Registrar Ms. Carolina T. Dela Peรฑa, and Verifications Unit In-Charge Ms. Jenifer I. Alba.
The program featured discussions on regulatory updates, emerging academic credentials, artificial intelligence, and employee well-being, highlighting the evolving responsibilities of registrars in ensuring accurate records, efficient administrative processes, and responsive institutional services.
Ms. Mary Jane D. Hizon, Chief of the Foreign Student Desks, presented updates from the Bureau of Immigration, emphasizing the importance of regulatory compliance and proper documentation in managing foreign student records. The discussion underscored the need for higher education institutions to maintain accurate records and responsive verification procedures in accordance with applicable requirements.
Meanwhile, Engr. Joshua Ken Policarpio and Mr. Archie Jerome A. Maramag, representing CHED Commissioner Dr. Michelle A. Ong, discussed the administrative roles of registrars in micro-credentials. The session highlighted the growing importance of reliable documentation and verification mechanisms as higher education institutions respond to emerging learning pathways and the recognition of competency-based achievements.
Digital transformation was further explored through the presentation โEmpowered: How Artificial Intelligence Can Be Your Office Helperโ by Ms. Glenda Obre, Managing Head of the Integrated Digital and Innovative Instruction Office of De La Salle UniversityโLipa. The discussion examined the potential of artificial intelligence to support administrative workflows, information management, and routine office tasks. These applications are relevant to efforts to improve efficiency and reduce repetitive work, provided that human oversight, data privacy, information security, and the integrity of official records remain priorities.
Addressing the human dimension of registrarship, Ms. Ara Pizan, RPsyc, Chief Executive Officer of HRT Solutions, discussed the mental health and well-being of registrars. The session highlighted the importance of psychological well-being and resilience in managing demanding workloads, strict deadlines, sensitive academic records, and frontline service responsibilities.
On the afternoon of October 15, regional presidents convened for a meeting to discuss matters concerning their respective associations and the advancement of the registrar profession. Mr. Santos represented Central Luzon in his capacity as president of the Association of Registrars of Higher Education Institutions in Region III (ARHEI-III).
In a related engagement, ARHEI-III officers and members attended an invitation meeting with DataFlow, which presented a free verification system powered by Digiflow. The presentation introduced a potential digital solution for credential verification, an essential process in establishing the authenticity and reliability of academic records.
For BPSU, the initiative presents an opportunity to explore complementary technologies that may strengthen the University's verification services, improve the management of verification requests, and support more efficient responses to credential inquiries. Any prospective adoption would be subject to institutional evaluation and applicable requirements on data privacy, information security, and records management.
Mr. Santos also serves as a member of the Board of Directors of the National Association of Registrars of State Universities and Colleges (NARSUC), reflecting his continued involvement in regional and national professional networks. These engagements provide opportunities to exchange knowledge, explore emerging practices, and contribute to the continuing development of registrar services in higher education institutions.
The insights gained from the assembly are aligned with BPSU OUR's continuing efforts under Project REGI: Responsive, Efficient, Genuine, and Inclusive, which seeks to strengthen service delivery through digital innovation, systematic records management, and client-centered processes.
Among the University's and Office's initiatives, REGIQueue supports organized transactions and digital queue guidance; the Online Request for Documents (ORFD) facilitates the electronic submission and monitoring of document requests; REGILogbook promotes systematic documentation of released academic documents; and REGIVault advances the direction toward secure digital records management and preservation. The office's digital assistant REGIDA also support the dissemination of information and guidance on registrar services.
The discussions on artificial intelligence and digital verification provide additional perspectives for evaluating technologies that may complement these existing systems. Meanwhile, the sessions on regulatory compliance and employee well-being reinforce the importance of capable personnel, secure processes, and ethical decision-making in sustaining effective digital transformation.
Through its participation in the 17th FOSRA General Assembly and its continued engagement in professional associations, the BPSU Office of the University Registrar reaffirms its commitment to strengthening institutional accountability, embracing responsible digital innovation, and delivering accessible, accurate, and efficient registrar services.
โ๐บ๐๐๐๐๐๐๐๐๐ ๐ด๐๐ ๐ท๐๐๐, ๐ด๐๐ ๐ซ๐๐๐๐๐.โ
Office of the University Registrar
Responsive โข Efficient โข Genuine โข Inclusive (REGI) Service
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