Records Management Office- PSU Main

08/12/2025

Celebrating Three Years of Leadership. Happy 3rd Year in Office, President Dr. Elbert M. Galas.

08/12/2025

Pangasinan State University is one with the Catholic community in observing the ‘𝐹𝑒𝑎𝑠𝑡 𝑜𝑓 𝑡ℎ𝑒 𝐼𝑚𝑚𝑎𝑐𝑢𝑙𝑎𝑡𝑒 𝐶𝑜𝑛𝑐𝑒𝑝𝑡𝑖𝑜𝑛’.

Republic Act 10966 signed in 2017 provides that December 8 of every year shall be celebrated as a non-working holiday in the entire country to commemorate the feast.

Classes and office transactions will resume on December 9.

02/12/2025

Congratulations PSUians!

28/11/2025

28/11/2025

𝐋𝐎𝐎𝐊! | ✌𝐂𝐞𝐥𝐞𝐛𝐫𝐚𝐭𝐢𝐧𝐠 𝐒𝐮𝐜𝐜𝐞𝐬𝐬 𝐚𝐧𝐝 𝐅𝐨𝐫𝐠𝐢𝐧𝐠 𝐀𝐡𝐞𝐚𝐝 𝐨𝐧 𝐃𝐀𝐘 𝟑 𝐨𝐟 𝐁𝐑𝐀𝐌 𝟐𝟎𝟐𝟓!✍

🗓 November 28, 2025 | 8:00AM - 5:00PM
🏛️ PSU – Records Management Office (RMO)
📍 Purok Marcela Resort (PMR) Grand Pavilion, Baywalk Area, Lingayen, Pangasinan

The 3-day Seminar-Workshop on Basic Records and Archives Management (BRAM) concluded today, November 28, 2025, on a high note of accomplishment and renewed commitment. Under the theme “ENHANCING RECORDS EFFICIENCY,” the final day was packed with insightful dialogues, strategic planning, and well-deserved recognition.

🤝 Strengthening Collaboration: A Dialogue with PARC

A key highlight was the engaging dialogue initiated by our Director, Dr. Julius C. Mamaril, with the Provincial Archives and Records Center (PARC). He sought to explore potential collaborations, specifically inquiring if PSU could utilize PARC's storage facilities or cloud-based services.

In response, PARC clarified that they currently only serve the internal departments and units of the Provincial Government due to limited storage capacity and do not offer cloud-based solutions. Regarding standardized systems, PARC utilizes a LOGO-licensed records system, noting that neither NAP nor DICT has yet provided a mandatory standardized records and archiving system for government agencies. This open discussion was invaluable for understanding the local records management landscape.

📈 Presenting the PSU Roadmap to Excellence

The culmination of three days of intensive learning was the presentation and submission of the PSU Action Plan for the Implementation of R.A. 9470. This comprehensive plan, crafted based on the expertise gained from the seminar, outlines our university-wide strategy for records inventory, digitization, secure disposal, and capacity building—a concrete step towards achieving records management excellence.

🏆 Celebrating Excellence and Dedication

The ceremony culminated in an awarding session to honor the participants' dedication and active engagement. Congratulations to all the awardees for:

• Best Presented Action Plan

• Best Agency & Individual Active Participants

• Early Birds at the Seminar Venue

And finally, the distribution of Certificates of Completion to all participants for successfully finishing the 3-day BRAM training.

The event concluded with closing remarks from the Provincial Records Officer and a joyous photo session.

🙏 A Heartfelt Thank You!

The PSU Records Management Office extends its deepest gratitude to:

• The National Archives of the Philippines (NAP) for sending their expert archivists and facilitators.

• The Provincial Government of Pangasinan and PARC for hosting this pivotal training.

• Our University President, Dr. Elbert M. Galas, for his unwavering support in allowing our Records Officers and staff to participate.

• All the Records Officers from PSU-Main and the nine campuses for their active participation and commitment to learning.

The knowledge ends here, but the work begins. Let’s start working together to enhance PSU's records efficiency!

27/11/2025

𝐋𝐎𝐎𝐊!| 𝐃𝐀𝐘 2: 𝐃𝐢𝐯𝐢𝐧𝐠 𝐃𝐞𝐞𝐩 𝐢𝐧𝐭𝐨 𝐑𝐞𝐜𝐨𝐫𝐝𝐬 𝐃𝐢𝐬𝐩𝐨𝐬𝐢𝐭𝐢𝐨𝐧 & 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐨𝐧 𝐚𝐭 𝐁𝐑𝐀𝐌 2025!

🗓 November 27, 2025 | 8:00AM - 5:00PM
🏛️ PSU – Records Management Office (RMO)
📍 Purok Marcela Resort (PMR) Grand Pavilion, Baywalk Area, Lingayen, Pangasinan
📘 Theme: “ENHANCING RECORDS EFFECIENCY"

The momentum continues! Day 2 of the Basic Records and Archives Management (BRAM) Seminar-Workshop delved into the critical processes that ensure the systematic and compliant management of records throughout their lifecycle.

📘 Morning Session: Mastering Records Disposition
The day began with an insightful session by Mr. Kevin B. Barrientos on Module 3: Records Disposition Administration. He meticulously guided participants through the major procedures for determining and identifying records for disposition.

The discussion covered the essential steps, from conducting a Records Inventory and Appraisal to the crucial task of filling out the official NAP forms:

• NAP Form 1: Records Disposition Schedule
• NAP Form 2: Request for Authority to Dispose of Records

Mr. Barrientos clearly explained how to base these requests on the GRDS/RDS (General Records Disposition Schedule), carefully referencing the Item Number, Records Series Title, Disposition, Period Covered, Retention Period, and Provisions.

🤝 Interactive Workshop & Q&A

The learning was put into practice with a hands-on workshop! Participants worked on identifying various GRDS records titles—like "Orders of Payment (1996-2025)"—and determining which years are subject for disposition based on a 10-year retention period. The session sparked lively and rigorous Q&A, with representatives from various agencies clarifying complex scenarios.

📗 Afternoon Session: Establishing a Records Center
In the afternoon, Ms. Jhoana Marie M. Ong took the stage for a detailed discussion on Module 4: Records Center Administration, Archives Administration, and Security of Records.
She highlighted that while the NAP serves as a repository center, particularly for agencies in the Luzon area (with corresponding centers in Visayas and Mindanao), the ultimate goal is for agencies to be empowered to create their own efficient Records Centers.
Ms. Ong provided a comprehensive guide on preserving records, covering:

• The proper setup and requirements for a Records Center building.
• Essential facilities and equipment.
• NAP-approved procedures for storing, archiving, and maintaining records.

The day was packed with knowledge essential for building a robust, secure, and compliant records management system.
The journey to records excellence is nearing its culmination! We look forward to the final day tomorrow, November 28, for the presentation of Action Plans and the closing ceremony.

26/11/2025

𝐋𝐎𝐎𝐊!|𝐄𝐍𝐇𝐀𝐍𝐂𝐈𝐍𝐆 𝐑𝐄𝐂𝐎𝐑𝐃𝐒 𝐄𝐅𝐅𝐈𝐂𝐈𝐄𝐍𝐂𝐘: 𝐃𝐚𝐲 1 𝐨𝐟 𝐭𝐡𝐞 𝐁𝐑𝐀𝐌 2025 𝐒𝐞𝐦𝐢𝐧𝐚𝐫-𝐖𝐨𝐫𝐤𝐬𝐡𝐨𝐩 𝐁𝐞𝐠𝐢𝐧𝐬!

🗓 November 26-28, 2025 | 8:00AM - 5:00PM
🏛️ PSU – Records Management Office (RMO)
📍 Purok Marcela Resort (PMR) Grand Pavilion, Baywalk Area, Lingayen, Pangasinan

📘 Theme: “ENHANCING RECORDS EFFECIENCY"

All PSU Records Officers from PSU-Main and 9 Campuses have gathered to enhance their expertise in RA 9470 for improved records management.

Day 1 of the 3-day Basic Records and Archives Management (BRAM) Seminar-Workshop opened today, November 26, 2025, bringing together our dedicated records management team from across the university system.

Day 1 Highlights:
Our PSU records officers engaged in comprehensive learning sessions with expert speakers:

📘 Module 1: Republic Act 9470, Introduction to Records Management, Records and Archives Management Program (RAMP), and Records Creation and Control
Speaker: Ms. Maita Espina-Abunales

📗 Module 2: Mail and Files Management with hands-on workshops
Speaker: Ms. Jhoana Marie M. Ong

The collaboration and active participation from all PSU campuses demonstrated our unified commitment to excellence in records management.

Looking Ahead to Day 2:
Tomorrow, November 27, our learning continues with:

▪︎Mr. Kevin B. Barrientos on Module 3: Records Disposition Administration

▪︎Ms. Jhoana Marie M. Ong on Module 4: Records Center Administration, Archives Administration, and Security of Records

Together, we are strengthening PSU's records management system and ensuring compliance with national standards!

03/11/2025

📢 Attention PSUnians!
DICT warns of a possible Internet traffic flood (DDoS attack) on Nov. 4–5.
💻 Finish important online tasks early.
🔒 Don’t click suspicious links.
✅ Follow only official PSU and government advisories.

Stay alert and cyber-safe! ⚠️