05/01/2026
WE ARE HIRING
University of Florida/West Florida Research and Education Center in Jay (Allentown),
4253 Experiment Rd., Hwy 182, Jay, FL 32565
UF CLASSIFICATION: OPS Clerical
WORKING TITLE: OPS Jay Program Secretary & Events Coordinator Assistant
WORK TYPE: Temp Part-Time
POSITION SUMMARY:
The Program Secretary and Assistant to the Events Coordinator plays a dual role position supporting both administrative operations and event planning functions at the Jay Research Center. This individual ensures smooth day-to-day office management while assisting in the coordination and ex*****on of research programs, meetings, and events. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. Incumbent practices and fosters team spirit and positive productive relations with colleagues at the WFREC
ESSENTIAL FUNCTIONS OF THE JOB:
Reception / Administrative Support:
Greet visitors, receive and route incoming calls and provide information concerning faculty/staff locations and availability. Contact person for office mail and packages. Maintains office supply inventory and upkeep of office, machines and equipment. General secretarial duties include but are not limited to: Copying, filing, scanning, faxing, and preparing Overnight packages for pick-up. Assist with annual asset inventory. Coordinate graduate student dormitory reservations and upkeep. Maintain and collect Vehicle Mileage Logbooks. Perform other duties as assigned.
Events:
Assist the Events Coordinator in planning, organizing, and executing events such as conferences, workshops, seminars, and outreach programs. Coordinate logistics including venue arrangements, catering, materials, registration, data entry into database management systems, evaluation surveys and audiovisual needs. Support event promotion efforts, including managing invitations, tracking RSVPs, and updating event materials. Provide on-site support during events, including setup, registration, tear-down and troubleshooting. Will be required to drive a state vehicle in the performance of the job to run errands or travel between WFREC sites.
EXPECTANT SALARY:
$15.00/HOUR
NORMAL WOK SCHEDULE:
Monday-Friday; 8:00am-12:00pm ~20hrs/WK; Flexibility to participate in Center Events as required
MINNIMUM REQUIREMENTS:
A high school diploma and two years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
REQUIRED QUALIFICATIONS:
Must have a valid Florida Driver License
This position requires a background check
PREFERRED QUALIFICATIONS:
Type at least 35 wpm
Ability to pay attention to detail, accurately record and transfer data from logbooks to electronic spreadsheets.
Ability to communicate effectively verbally and in writing
Organized, good time management skills, team oriented, and good interpersonal skills required.
SPECIAL INSTRUCTIONS TO APPLICANTS:
In order to be considered, you must send your cover letter and resume to:
Sarah Hatfield at [email protected]
Application must be submitted by 11:55 p.m. (CT) of the posting end date.